The School Manager, School Network assistants, Staff
Securing your technology during the vacation period
Khanya trusts that the technology has been most beneficial in its application for curriculum
purposes at your school. This communication serves to act in the interest in the continued use of
the technology at your school by securing it during the school vacation period.
The holiday periods have gained some notoriety for being the season when schools are hardest hit by either burglary or downright vandalism. With this in mind Khanya advises schools to pay
particular attention to having the equipment sufficiently insured and attending to security.
Please allow me to list but a few precautionary measures:Before going on vacation:
· Ensure that the school’s insurance has not lapsed and that it offers sufficient cover as the
one safety net that the school could count as a sustainability measure.
· Make sure that you make a backup of your system by following the proper backup
procedures outlined in the attached document. The backup should be done just before the
system is shut down for the vacation period and the backup drive should be stored safely in
the school’s strong room for the duration of the vacation.
· Servers should be shut down and disconnected completely.
· The UPS should be completely powered down according to the attached procedure.
Wes-Kaap Onderwysdepartement, Western Cape Education Department
ISebe leMfundo leNtshona Koloni
· All workstations should be properly shut down as per the attached procedure.
· Switch off all other peripherals including the Switches, Printers and Modems.
· After all equipment is switched off, all electrical plugs are to be removed from the wall
socket to avert electricity spikes and/or lightning damaging equipment.
· Draw up an infantry of all software. Software should be stored in the strong room with the
relevant licensing information and manuals.
· Dust covers (or even black bags) would protect the equipment from direct sunlight and
dust.
· Draw blinds/curtains to protect PCs from direct and harsh sunlight.
· Ensure that the windows seal to prevent sand and dust from entering.
· It might be prudent to box and store easily removed items such as mice, earphones,
disks, speakers and keyboards.
· If safety locks are attached to the workstations, ensure that the keys are securely locked
elsewhere.
· In high risk areas the feasibility of storing all equipment in the school safe could be
explored.
· Please ensure that the alarm system is switched on before leaving the school.
· Surely it could never be considered negligence on the school’s part should the unfortunate
happen amidst all reasonable precautionary measures taken to secure the technology.
After the vacation period:
· All electrical plugs should be placed back in the wall sockets.
· Switch on the UPS by following the attached procedure.
· Switch on the equipment in the following order: After switching on the UPS, switch on the
server and wait till the Windows logon screen is displayed. Switch on the switches followed
by the presentation workstation, the learner workstations and all other peripherals
· Make sure that the network is in full operation. If not, report the problems at the CeI
helpdesk on 021- 900 7123
Thank you for your tireless endeavours and indelible contribution to the growth of our learners.
Securing your technology during the vacation period
Khanya trusts that the technology has been most beneficial in its application for curriculum
purposes at your school. This communication serves to act in the interest in the continued use of
the technology at your school by securing it during the school vacation period.
The holiday periods have gained some notoriety for being the season when schools are hardest hit by either burglary or downright vandalism. With this in mind Khanya advises schools to pay
particular attention to having the equipment sufficiently insured and attending to security.
Please allow me to list but a few precautionary measures:Before going on vacation:
· Ensure that the school’s insurance has not lapsed and that it offers sufficient cover as the
one safety net that the school could count as a sustainability measure.
· Make sure that you make a backup of your system by following the proper backup
procedures outlined in the attached document. The backup should be done just before the
system is shut down for the vacation period and the backup drive should be stored safely in
the school’s strong room for the duration of the vacation.
· Servers should be shut down and disconnected completely.
· The UPS should be completely powered down according to the attached procedure.
Wes-Kaap Onderwysdepartement, Western Cape Education Department
ISebe leMfundo leNtshona Koloni
· All workstations should be properly shut down as per the attached procedure.
· Switch off all other peripherals including the Switches, Printers and Modems.
· After all equipment is switched off, all electrical plugs are to be removed from the wall
socket to avert electricity spikes and/or lightning damaging equipment.
· Draw up an infantry of all software. Software should be stored in the strong room with the
relevant licensing information and manuals.
· Dust covers (or even black bags) would protect the equipment from direct sunlight and
dust.
· Draw blinds/curtains to protect PCs from direct and harsh sunlight.
· Ensure that the windows seal to prevent sand and dust from entering.
· It might be prudent to box and store easily removed items such as mice, earphones,
disks, speakers and keyboards.
· If safety locks are attached to the workstations, ensure that the keys are securely locked
elsewhere.
· In high risk areas the feasibility of storing all equipment in the school safe could be
explored.
· Please ensure that the alarm system is switched on before leaving the school.
· Surely it could never be considered negligence on the school’s part should the unfortunate
happen amidst all reasonable precautionary measures taken to secure the technology.
After the vacation period:
· All electrical plugs should be placed back in the wall sockets.
· Switch on the UPS by following the attached procedure.
· Switch on the equipment in the following order: After switching on the UPS, switch on the
server and wait till the Windows logon screen is displayed. Switch on the switches followed
by the presentation workstation, the learner workstations and all other peripherals
· Make sure that the network is in full operation. If not, report the problems at the CeI
helpdesk on 021- 900 7123
Thank you for your tireless endeavours and indelible contribution to the growth of our learners.
